Getting Organized at Work 

Blues Perspectives

| 2 min read

Man working at his desk
Even though much of the work we do these days is conducted electronically, you still might find yourself searching for a misplaced file, email or piece of paper from time to time. Nearly half of office workers report losing an important work-related item each year – a file, a memory drive, even their phone. The time it takes to find them costs companies billions of dollars in loss productivity each year. Here's what you can do to save yourself time you could otherwise spend knocking out tasks at work:

Organize your desk

If your workspace could stand to be more organized, we looked to Marie Kondo, world-famous tidying expert, for inspiration. She recommends organizing your space in blocks of time that are close together – perhaps every morning for 30 minutes – until you’re organized. She suggests tidying by categories, starting with books, moving on to papers and finishing with miscellaneous and sentimental items. 

Streamline electronic files

Next, focus on cleaning up your digital space. Kondo advises that three main folders are usually all you need:
  • A current projects folder should hold sub-folders for each project
  • A folder for records can corral policies and procedures you regularly access or items such as legal contracts or employee files.
  • Saved work contains documents from past projects you’ll use in the future. This could include a presentation that could serve as a template for a future one, research that can be helpful later or benchmarking of competitors and industry research files.

Run a tidy meeting

According to a study, more than 15% of an employee’s satisfaction with their job is based on how satisfied they are with the meetings they attend. Meetings that are unproductive or inefficient decrease engagement. Consider these points before you schedule your next meeting. 
  • Know what you want to accomplish.
  • Think carefully about the participants you need to invite.
  • State the goals in the invitation.
  • Encourage participation.
  • Set timelines for the meeting.
Photo credit: Getty Images 
MI Blues Perspectives is sponsored by Blue Cross Blue Shield of Michigan, a nonprofit, independent licensee of the Blue Cross Blue Shield Association